AAPM 2026
Overview
Medical physicists are the technical gatekeepers who specify and approve radiation therapy and diagnostic imaging equipment purchases. At $38/sqft with a $2,660 first-timer rate, AAPM is one of the most affordable specialty shows for companies entering the radiation therapy or diagnostic physics market. The 2026 joint meeting with COMP adds Canadian market access.
Key Facts
- Host organization: American Association of Physicists in Medicine (AAPM) / Canadian Organization of Medical Physicists (COMP)
- Primary specialty: medical physics
- Scale: large
- Geography: US
- International attendance: ~30%
Best For
Buyer Stage Fit
Booth Costs
| Booth Type | $/sqft | 10×10 Cost | Notes |
|---|---|---|---|
| Inline booth (10x10) | $38.00 | $3,800 | Min 100 sqft |
| Corner booth (10x10) | $38.00 | $3,800 | $38/sqft + $250 corner premium |
| Peninsula (10x20) | — | — | $9,775 flat rate |
| Island (20x20 min) | $38.00 | $3,800 | $38/sqft + $250 |
| 2-Story Level (20x20 min) | $56.00 | $5,600 | $38/sqft + $250 + $18/sqft upper level |
| First-Time Exhibitor (10x10) | $26.60 | $2,660 | $2,660 flat rate |
| Publisher (10x10) | $26.60 | $2,660 | $2,660 flat rate |
| Start-Up (10x10) | $26.60 | $2,660 | $2,660 flat rate |
| Graduate/Residency (10x10) | $8.50 | $850 | $850 flat rate |
All-In Cost Estimate (10×10 Inline)
| Space rental | $3,800 |
| Drayage | $1,200 – $2,500 |
| Electrical (20A) | $300 – $450 |
| Carpet/padding | $200 – $400 |
| Cleaning (3 days) | $150 – $250 |
| Lead retrieval (1 unit) | $400 – $900 |
| Wi-Fi | $500 – $1,500 |
| Estimated total | $6,000 – $14,000 |
Does not include travel, staffing, booth display, or marketing materials.
Audience
2026 is a joint meeting with COMP (Canadian Organization of Medical Physicists). ~3,500 medical physicists expected. These are the technical specialists who specify, commission, and QA radiation equipment. Three-day exhibition with morning coffee break, lunch in exhibit hall, and afternoon poster reception driving traffic.
- Purchasing authority: ~50% of attendees
- Effective buyers: ~1,750
- Cost per effective buyer: $5.71 ($10,000 all-in ÷ 1,750 buyers)
- International attendance: ~30%
Venue & Logistics
- Venue: Vancouver Convention Centre, Vancouver, BC, Canada
- Management company: AAPM (in-house)
- Move-out: July 21-22, 2026 (teardown begins 5pm Tue Jul 21, must finish by 5pm Wed Jul 22)
Who Else Exhibits
Exhibitor data coming soon for AAPM.
Our Take
Why Exhibit
Medical physicists are the technical gatekeepers who specify and approve radiation therapy and diagnostic imaging equipment purchases. At $38/sqft with a $2,660 first-timer rate, AAPM is one of the most affordable specialty shows for companies entering the radiation therapy or diagnostic physics market. The 2026 joint meeting with COMP adds Canadian market access.
Why Skip
Medical physicists influence purchases but rarely sign the check -- if you need C-suite decision-makers, AHRA or HIMSS are better fits. Vancouver venue means international travel logistics for US companies. July timing conflicts with summer schedules. The audience is deeply technical, so generic marketing materials will not resonate.
Insider Tips
Outstanding value at $38/sqft with generous first-timer/startup rates. Physicists are technical buyers who want data sheets and specifications, not brand stories. The joint COMP meeting makes 2026 a larger-than-usual year. Vancouver Convention Centre is a beautiful venue but plan for Canada border logistics.
Buzzbox Score: 5.6 / 10 — Average
Key Deadlines
| Deadline | Date |
|---|---|
| Application Deadline | October 15, 2025 |
| Space Assignments | November 12, 2025 |
| Full Payment Due | April 8, 2026 |
Frequently Asked Questions
How much does a booth cost at AAPM?
An all-in 10×10 booth at AAPM runs roughly $6,000–$14,000, including space rental, drayage, electrical, carpet, and basic services. Travel, staffing, and booth display are additional.
How many people attend AAPM?
AAPM draws approximately 3,500 attendees. 2026 is a joint meeting with COMP (Canadian Organization of Medical Physicists). ~3,500 medical physicists expected. These are the technical specialists who specify, commission, and QA radiation equipment. Three-day exhibition with morning coffee break, lunch in exhibit hall, and afternoon poster reception driving traffic.
When is AAPM ?
AAPM is scheduled for July 19-23, 2026. Location: Vancouver Convention Centre, Vancouver, BC, Canada.
Is AAPM worth exhibiting at?
Medical physicists are the technical gatekeepers who specify and approve radiation therapy and diagnostic imaging equipment purchases. At $38/sqft with a $2,660 first-timer rate, AAPM is one of the most affordable specialty shows for companies entering the radiation therapy or diagnostic physics market.